Registration Guide
All students at the College are required to register for their classes. Students will not be allowed to attend classes unless they have officially registered. A registered student is one who has had his or her classes entered into NorQuest College’s student information system, has been assessed tuition and fees, and has paid fees in full. Consult the “Payment of Tuition and Fees” section. A registration package is sent to new students two to three weeks prior to their start term or session.
Part-time students who wish to register in continuing education, evening, or distance courses should register in advance of the class (preferably two weeks to avoid class cancellation) by contacting the Office of Registrar at 780.644.6000 or 1.866.534.7218.
Steps to Registration
Once your tuition deposit is paid or sponsorship confirmed, we will:
- Provide you with registration information and procedures
- Advise you about course selection
- Process your registration by enrolling you in classes and assessing your tuition and fees and then collecting your fee payment or validating your student loan forms or confirming your sponsorship
- Issue you a Student ID card
Changes to Registration
NorQuest College utilizes standard drop and withdrawal deadlines for all credit programs and courses. While students may initiate a withdrawal from a program or course(s) any time prior to course/program completion, academic and/or financial penalties may be applied. The Office of the Registrar maintains all changes to registration and assigns appropriate academic and financial penalties.
Consult the “Academic Schedule” on page 4 for important and exact dates pertaining to changes to registration, or the “Withdrawal Chart of Academic and Financial Penalties”.
Add Period
The “add period” is the last day to register in a program or add a new course. Add dates are currently dependent on the program or department but are normally within five percent (5%) of the term or session.
Drop Period
Students may drop or delete individual credit courses or their entire program by or before 10% of the term or session has elapsed. Courses deleted during the drop period have no academic penalty as they are permanently removed from the student’s record and do not appear on the official transcript.
Fail to Report (FTR) Period
Certain program areas take attendance within the drop period of the term and report any student absences to the Office of the Registrar. Students who do not attend classes within the drop period of the term or session may be withdrawn from their program and the College for non-attendance. A communication will be sent to the student’s College email address or mailing address confirming this action. However, it is ultimately the student’s responsibility to notify the Office of the Registrar in writing about any changes to registration and to be aware that both academic and financial penalties can apply.
Withdrawal from a Course or Program
Students may initiate withdrawal from their course or program prior to completion. You must notify the College in writing of your intent to withdraw from a program, course, seminar, or workshop. Simply complete and forward a Change of Course Registration or Program Withdrawal form to the Office of the Registrar and return all outstanding books and materials. Non-attendance is not considered an official notice of withdrawal.
Normally there are both academic and financial considerations to a course or program withdrawal. See “Withdrawal Chart of Academic and Financial Penalties” or “Refund Schedule” for information on financial implications. For academic implications, students should consult the “Academic Schedule” on page 4 or check their MyQuest account for the latest withdrawal date before an academic penalty will be assigned. The following paragraphs detail the academic withdrawal rules.
Withdrawal Period (without academic penalty): Students may discontinue enrolment in individual credit courses or a program by or before 50% of the term or session has elapsed. Courses are assigned a grade of “W” (Withdrawal, without academic penalty), which appears on the official transcript. The withdrawal grade is not calculated in a student’s grade point average (GPA).
Withdraw/Failed Period (with academic penalty): Students who withdraw after 50% of a term or session will be assigned an academic penalty grade of “WF” (Withdraw Fail), which appears on the official transcript. The “WF” grade translates to a grade point value of 0.0 (4.0 grade scale) or 0% (percentage scale) and is calculated in a student’s GPA.
If a student submits a withdrawal form directly to the Office of the Registrar, the date the form is received is the official withdrawal date for purposes of assessing academic penalty and refunds. If a College representative submits a withdrawal on behalf of a student to the Office of the Registrar, the effective date of withdrawal is deemed to be the date indicated on the form signed by the College representative.
Dropping course(s) from your timetable may affect your status as a full-time student and (if applicable) your funding, either loan or grant.
For the calculation of withdrawals, working days are considered Monday to Friday (excluding holidays). If the standardized add, drop, withdrawal, or withdraw/failed period occurs on a weekend or holiday, the calculation of withdrawals will be the working day preceding the weekend or holiday.
Students who withdraw, but fail to return College-owned books or materials, or pay outstanding tuition and fees will be considered to be on financial hold with the College. All College services, including readmission, will be halted until the College recovers all outstanding materials and/or fees.
College-Initiated Withdrawal
The College has the right to require that a student withdraw for failure to comply with College policies, including unsatisfactory progress, academic misconduct, behaviour, attendance, or non-payment of fees.
In the case of a College-initiated withdrawal from a program for disciplinary reasons, the notation “Required to Withdraw” will appear on the transcript.
Program Transfers
Students who wish to transfer to another College program should submit an application for admission and an application fee.
Withdrawal Chart of Academic and Financial Penalties
| Withdrawal Time Period |
Academic Penalty |
Financial Penalty |
| Prior to first day of term or session |
None |
Tuition deposit is nonrefundable. |
| First day of term or session |
None |
Tuition deposit is nonrefundable. |
| Up to 10% of term or session |
None |
100% refund of tuition, Students’ Association fee, textbook rental fee (if applicable), and health and dental fee (if applicable), less the tuition deposit, program and supplies fee, and a $25 administrative fee |
| From 11% to 20% of term or session |
Grade of “W” (Withdrawal) awarded; grade is not calculated in grade point average (GPA). |
75% refund of tuition less a $25 administrative fee; all other fees are considered non-refundable at this date. |
| Between 21% and 50% of term or session |
Grade of “W” (Withdrawal) awarded; grade is not calculated in grade point average (GPA). |
No refund |
| After 51% of the term or sesson has elapsed |
Grade of “WF” (Withdraw Fail) awarded; grade point value of 0.0 or 0% is calculated in grade point average (GPA). |
No refund |
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